Errors it removes
- Several versions of one file
- Approval hidden in messages
- No visible owner
- Document expiry missed
07 · AI assistant
Document Workflow Assistant
Recognises, creates, approves and stores documents through one controlled workflow.
Expected outcome
Documents do not disappear, employees use the current version and management sees delays.
Architecture
How the assistant fits into the process
- 01
Incoming documents
- 02
Classification and extraction
- 03
Templates
- 04
Approval routes
- 05
Version and deadline control
- 06
Archive and audit log
Application areas
Document Workflow Assistant
Quick wins
- One document type
- One approval route
- Overdue notification
Where it works well
- Repeatable documents
- Several approvers
- Audit-history requirements
Where it does not fit
- Process without an approved owner
- Signing instead of an authorised person
- Automatic acceptance of legal risk
We begin with one controlled scenario on real data.